IT Asset Cost Optimization

Optimize hardware assets across their full lifecycle.

Track, manage, and optimize physical IT assets from acquisition through retirement.

SmartC
IT Asset Lifecycle Cost
Retain
Assets
12,480
Available
436
Review
318
Asset
Owner
Lifecycle
Laptop Fleet A
Workplace IT
In use
Server Group B
Infrastructure
Refresh due
Network Stock C
Stockroom
Available
Asset Lifecycle Cost Pressure

Know what you own, where it is, what state it is in, and what it costs.

Scattered asset records
Assets sitting unused
Missing owners and locations
Aging equipment
Warranty and support deadlines
Reactive refresh decisions
Hardware Asset Inventory

Know every hardware asset throughout its lifecycle.

Desktops and laptops
Servers and storage
Network devices
Peripherals and other physical IT assets
SmartC
Hardware Asset Inventory
In use
Asset
Type
Location
LT-10482
Laptop
London
SV-00818
Server
DC-2
NW-02621
Switch
Stockroom
Trusted Asset Record

Track financial, contractual, operational, ownership, status, and location data.

Owner and custodian
Location and stockroom
Status and lifecycle state
Purchase, lease, warranty, and support
Asset Lifecycle

Manage assets from request through disposal.

Requested and received
In stock and deployed
In repair or refresh
Retired and disposed
Available and Idle Assets

Maximize asset use.

Assets available and on hand
Assets sitting on the shelf
Underutilized or redundant equipment
Assets ready for redeployment
SmartC
Available Asset Review
Redeploy
Available
436
Idle
112
Redeploy
78
Asset Type
Available
Demand
Laptops
184
132
Monitors
96
41
Ownership and Location

Know who is accountable and where every asset is.

Assigned user
Responsible team
Physical location
Lifecycle dates and history
Asset Lifecycle Cost

Understand asset value and expenses throughout the lifecycle.

Purchase or lease cost
Warranty and maintenance cost
Repair and support cost
Refresh, retirement, and disposition cost
SmartC
Asset Cost View
Plan
Cost Type
Current
Forecast
Purchase / Lease
$4.2M
$4.6M
Support / Repair
$780K
$910K
Refresh
$1.1M
$1.8M
Warranty and Lifecycle Milestones

Track warranty, end-of-life, and end-of-support dates.

Warranty status
Maintenance coverage
End-of-life date
End-of-support date
Asset Redeployment

Redeploy underutilized assets before buying more.

Identify underutilized assets
Match available stock to current demand
Reassign assets to another user or location
Reduce unnecessary purchases and overstocking
Available stock
Assets ready for assignment
Underutilized assets
Assets that may be repurposed
Open demand
Users, teams, or locations needing assets
Redeployment action
Reviewed movement and ownership update
Refresh Planning

Plan upgrades and retirements before they are forced.

Asset age
Warranty and support dates
Current condition and use
Replacement budget
Repair, Refresh, or Replace

Make lifecycle decisions with current asset, warranty, and cost data.

Repair
Restore an asset where continued use is justified.
Refresh
Replace assets reaching the approved refresh point.
Redeploy
Move usable assets to current demand.
Retire
Remove assets that no longer justify continued cost.

Restore an asset where continued use is justified.

Retirement and Disposal

Decommission old assets and maintain a clear audit trail.

Confirm the asset and owner
Approve retirement or disposal
Update lifecycle status and records
Record completion and disposition outcome
SmartC
Retirement Review
Approve
Asset
Reason
Owner
Laptop Batch A
Refresh complete
Workplace IT
Server Group B
End of use
Infrastructure
Asset-Level Cost Actions

Turn lifecycle data into controlled asset decisions.

SmartC calculates. People approve consequential asset actions.

Retain
Continue using an asset that remains justified.
Redeploy
Move available or underutilized assets to demand.
Repair or refresh
Choose the appropriate lifecycle investment.
Retire or dispose
Complete the approved end-of-life action.

Continue using an asset that remains justified.

Before You Act

What to know before optimizing IT asset costs.

Which assets are included?
Physical IT assets such as desktops, laptops, servers, network devices, storage, and peripherals.
How are idle assets identified?
Review lifecycle state, assignment, location, availability, and current utilization evidence.
What supports a refresh decision?
Asset age, condition, use, warranty, support milestones, repair cost, and replacement budget.
How does redeployment reduce cost?
Available or underutilized assets can be matched to demand before additional equipment is purchased.
Does this replace Software License Optimization?
No. This product manages the lifecycle cost of physical IT assets; software entitlements and compliance remain separate.
Who approves retirement or disposal?
Authorized people review and approve consequential asset actions before execution.
Book a Demo

See asset inventory, lifecycle, ownership, and cost in one view.

Select the IT asset cost area you want to see.

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Request an Assessment

IT asset lifecycle cost assessment.

Review asset inventory, ownership, lifecycle state, utilization, warranty, support, cost, refresh, redeployment, and retirement opportunities.

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IT Cost Optimization software and expert-led services across the major areas of enterprise technology spend.

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