Microsoft 365 License Optimization

Take control of your Microsoft 365 license costs.

Identify unused licenses, minimize waste, and ensure costs are allocated appropriately.

SmartC
Microsoft 365 License Overview
Review
Purchased
4,820
Assigned
4,471
Review
386
License
Assigned
Active
Enterprise Plan
2,140
1,862
Frontline Plan
1,310
1,257
Add-on
520
181
Microsoft 365 License Waste

Stop draining your IT budget with unused Microsoft 365 licenses.

Inactive users holding licenses
Unused add-on licenses
Redundant licenses
Licenses assigned to disabled users
Duplicate plans
Subscriptions approaching expiration
License Inventory

View everything at a glance.

Subscriptions
Products purchased on a recurring basis.
Licenses
Purchased, assigned and available.
Service plans
Services included within each plan.
Expiration dates
Valid, expired and soon-to-expire licenses.

Valid, expired and soon-to-expire licenses.

Usage and Adoption

See which users are using what products.

Active users
Last active date
Users by activity status
Underutilized products
SmartC
Usage by User
Retain
User
Exchange
Teams
User A
Active
Active
User B
Inactive
Active
User C
Inactive
Inactive
Inactive and Underused Licenses

Get full visibility into unused and underused licenses.

Inactive users
Disabled users
Guest users
Low-adoption users
Add-On Licenses

Reclaim unused add-on licenses.

Assigned add-ons
Who has each add-on.
Actual activity
Whether the enabled service is being used.
Reclamation candidates
Assignments ready for owner review.

Whether the enabled service is being used.

Overlapping Licenses

Find redundant licenses.

Duplicate plans
Services received through more than one route
Redundant subscriptions
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Overlapping License Review
Overlap
User
Base plan
Add-on
User D
Enterprise
Analytics
User E
Business
Storage
License Rightsizing

Identify underused licenses that can be downsized.

Current plan
Enabled services
Actual usage
Right-size candidate
Joiner, Mover and Leaver

Reassign licenses when someone leaves your organization.

Joiner
Assign the required license and services.
Mover
Review the license when the user changes role.
Leaver
Reallocate or surrender the license.

Assign the required license and services.

Non-User Mailboxes

Review licenses assigned to shared and resource mailboxes.

Non-user mailboxes do not normally require licenses unless specific conditions apply.

Shared mailboxes
Review assigned licenses
Room mailboxes
Review assigned licenses
Resource mailboxes
Review assigned licenses
Storage exceptions
Check applicable licensing conditions
Budget and Chargeback

Understand how license changes affect your budget.

License Insights
License Budget Management
Department-level data
License Distribution
Renewal Preparation

Don’t renew blind.

Purchased, assigned and available licenses
Inactive and underused users
Unused add-ons and overlapping licenses
Department and business-unit requirements
SmartC
Renewal Readiness
Review
Assigned
4,471
Reclaim
224
Right-size
162
Decision
Users
Owner
Reclaim
224
IT Ops
Right-size
162
ITAM
Reporting and Alerts

Manage subscriptions, licenses, and roles.

License by Service
Stale Microsoft 365 Licenses
Soon to Expire Licenses
Recently Modified Licenses
Controlled License Management

Delegate license control.

Flexible User Grouping
Delegated License Control
Group Based License Modification
Human approval
Review consequential license changes before execution.

Review consequential license changes before execution.

Before You Act

What to know before optimizing Microsoft 365 licenses.

How are unused licenses identified?
Compare assigned licenses with active-user and service-usage data.
How are redundant licenses found?
Review duplicate plans and services received through more than one route.
How are leaver licenses handled?
Reallocate the license or surrender it to reduce license costs.
Do shared mailboxes require licenses?
Not normally, unless applicable storage or service conditions require one.
How is renewal planning supported?
Review real usage, inactive assignments, add-ons, overlap and department requirements.
Who controls license changes?
Authorized Microsoft 365 administrator roles can assign or unassign licenses.
Book a Demo

See real Microsoft 365 license usage.

Select the Microsoft 365 license area you want to see.

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Book Your Demo

Complete the form to choose a Demo time.

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Request an Assessment

Microsoft 365 license optimization assessment.

Review subscriptions, assignments, usage, add-ons, duplicate plans and renewal readiness.

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IT Cost Optimization software and expert-led services across the major areas of enterprise technology spend.

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