Technology Vendor Spend Optimization

See total technology spend by vendor.

Identify top vendors by spend and areas for potential cost savings.

SmartC
Technology Vendor Spend
Concentrated
Normalized Vendors
146
Annual Spend
$18.6M
Open Actions
21
Vendor
Products
Spend
Technology Vendor A
14
$3.8M
Technology Vendor B
9
$2.4M
Technology Vendor C
6
$1.6M
Fragmented Vendor Spend

Bring vendor and spend data into one portfolio.

Inconsistent vendor names
Spend spread across systems
Unmapped transactions
Multiple records for one vendor
Duplicate technology suppliers
Missed consolidation opportunities
Vendor Normalization

Reconcile vendor data into one normalized name.

Standardize vendor names
Match inconsistent records
Map transactions to the correct vendor
Separate unresolved spend for review
SmartC
Vendor Normalization
Mapped
Source Name
Source
Mapped Vendor
Vendor A Inc.
ERP
Technology Vendor A
Vendor-A Cloud
Expense
Technology Vendor A
Marketplace Charge
Invoice
Unresolved
Vendor Mapping

Roll related vendor records into the right vendor view.

Parent vendor
Subsidiaries and affiliates
Resellers and marketplaces
Alternate and historical names
Total Spend by Vendor

See annual contract spend and the past 12 months of vendor spend.

Contract annual spend
Past 12-month spend
Unmapped spend
Number of products
Technology Footprint by Vendor

See technology use across each vendor’s portfolio.

Products and services
Contracts and commitments
Software, cloud, and subscription spend
Usage and optimization findings
Products
What is purchased and used
Services
What the vendor delivers
Contracts
Commercial commitments
Environments
On-premises, subscription, and cloud use
Spend by Business Unit

Analyze vendor spend by business unit, cost center, and user.

Business unit
Cost center
Business service
User or team
Vendor Spend Trends

See spend and trends across your technology estate.

Month-over-month change
Year-over-year change
New or growing vendor spend
Variance from expected spend
SmartC
Vendor Spend Trend
Illustrative
Spend Concentration

Identify top vendors by spend.

Top vendors
Largest technology-vendor commitments.
Share of total spend
How much spend sits with each vendor.
Products per vendor
How broad each relationship is.
Business-unit exposure
Where each vendor is used.
Vendor Overlap

Identify redundancies and opportunities for consolidation.

Vendors providing similar capabilities
Multiple suppliers in the same technology category
Fragmented commitments across business units
Unmapped and off-contract vendor spend
SmartC
Vendor Overlap
Overlap
Category
Vendors
Spend
Collaboration
5
$1.8M
Monitoring
4
$1.2M
Technology Category Analysis

Group vendor spend into meaningful technology categories.

Software
Cloud and infrastructure
Devices and support
IT services
Vendor Consolidation

Consolidate vendor spend where the evidence supports it.

Consolidate related demand
Reduce redundant vendors
Move suitable spend to preferred suppliers
Track the resulting cost action
Vendor-Level Cost Actions

Assign ownership, monitor progress, and track outcomes.

Normalize
Resolve vendor and spend records.
Investigate
Validate overlap, concentration, and usage.
Consolidate
Approve a vendor-level cost action.
Track outcome
Record completed action and result.

Validate overlap, concentration, and usage.

Existing Data Sources

Connect vendor and spend data already in use.

ERP and finance systems
Invoices, payments, and expenses
Contracts and purchasing records
Usage, license, cloud, and asset systems
Vendor records
Names and identifiers
Transactions
Payments and expenses
Contracts
Products and commitments
Technology usage
Consumption and ownership
Before You Act

What to know before optimizing technology vendor spend.

How are duplicate vendor records handled?
Normalize vendor names and map source records and transactions to the correct vendor.
How is total spend by vendor calculated?
Combine active-contract annual spend, past 12-month spend, and unresolved vendor spend.
How are related vendor records grouped?
Use vendor mapping and roll-up logic for parent vendors, related entities, resellers, and alternate names.
How are consolidation opportunities found?
Compare vendors, products, categories, business-unit use, spend, and overlapping capabilities.
Does this replace contract management?
No. Contract data is one supporting input to vendor-level spend and portfolio analysis.
Who approves vendor-level actions?
Authorized people review and approve consolidation, reallocation, and vendor decisions before execution.
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See total technology spend by vendor.

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Technology vendor spend assessment.

Normalize vendor data, establish total spend, and identify concentration, overlap, and consolidation opportunities.

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